Executive Assistant

BizHelp Non-Profit offers a competitive salary and benefits package, as well as a dynamic and collaborative work environment. This is a great opportunity for a driven individual who is looking to grow in their career and make a significant impact within a fast-growing company. If you are a motivated and detail-oriented individual with a passion for supporting high-level executives, we encourage you to apply for the Executive Assistant position at BizHelp Non-Profit.

Position: Executive Assistant

Location: New Brunswick, Canada

BizHelp Non-Profit is seeking an experienced and highly organized Executive Assistant to provide administrative support to our top-level executives. This position requires a dynamic and self-motivated individual with exceptional communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Manage complex calendars and schedules for multiple executives, including coordinating travel arrangements and preparing itineraries.
• Act as a gatekeeper for executives, screening and prioritizing all incoming calls, emails, and mail, and responding or redirecting as necessary.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of executives.
• Assist with the planning and execution of company events, meetings, and conferences.
• Conduct research and compile data for various projects and presentations.
• Prepare and reconcile expense reports for executives.
• Facilitate communication and information flow between executives and other team members, as well as external stakeholders.
• Maintain confidentiality and handle sensitive information with discretion.
• Anticipate the needs of executives and proactively address any potential issues.
• Serve as a liaison between executives and other departments within the company.
• Perform other administrative tasks and special projects as needed.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
• Proven experience supporting multiple executives at the same time.
• Strong organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal.
• Advanced proficiency in Microsoft Office Suite, particularly in Word, Excel, and PowerPoint.
• Ability to maintain a high level of professionalism and confidentiality.
• Strong problem-solving skills and the ability to think critically.
• Flexibility and adaptability to changing priorities and business needs.
• Proactive and self-motivated with a strong sense of initiative.
• Experience in project management and event planning is a plus.

We look forward to reviewing your application!.