Exhibition Coordinator

If you are a highly motivated, creative, and organized individual with a passion for event planning, then we would love to hear from you.

Position: Exhibition Coordinator

Company: HeritageHub

Location: Addis Ababa, Ethiopia

Salary: Market rate

Job Type: Contract

Industry: Museums & Institutions

Experience: 12+ years

Education: Bachelor's degree in Museums & Institutions or related field

About the Company: We are seeking a highly organized, detail-oriented, and creative Exhibition Coordinator to join our team. Our company specializes in planning and managing large-scale exhibitions and events for a diverse range of clients. With a strong focus on creativity, innovation, and customer satisfaction, we strive to provide our clients with unforgettable experiences.

Job Description: As an Exhibition Coordinator, you will play a crucial role in the planning, coordination, and execution of our exhibitions. You will work closely with the event planning team to ensure that all aspects of the exhibition are executed flawlessly. Your primary responsibility will be to oversee the logistics and operations of the exhibition, from pre-planning to post-event follow-up.

Key Responsibilities:

• Collaborate with the event planning team to develop creative concepts and themes for exhibitions
• Conduct extensive research on potential venues, vendors, and suppliers for the exhibition
• Negotiate contracts and fees with vendors and suppliers
• Develop and manage a detailed budget for the exhibition
• Coordinate logistics, including transportation, accommodation, and equipment rentals
• Manage all communication and coordination with exhibitors, sponsors, and attendees
• Develop and implement marketing strategies to promote the exhibition
• Oversee the registration process and manage attendee lists
• Plan and execute the set-up and breakdown of the exhibition space
• Ensure that all necessary permits and licenses are obtained for the exhibition
• Manage on-site operations and troubleshoot any issues that arise during the exhibition
• Conduct post-event evaluations and gather feedback from exhibitors and attendees
• Prepare reports on the success of the exhibition and provide recommendations for future events

Qualifications:

• Bachelor's degree in Event Management, Marketing, or related field
• Minimum of 3 years of experience in event planning and coordination
• Strong project management and organizational skills
• Excellent communication and interpersonal skills
• Ability to work under pressure and meet tight deadlines
• Detail-oriented and able to multitask effectively
• Proficient in event management software and Microsoft Office
• Knowledge of industry trends and best practices in event planning
• Ability to work independently and as part of a team
• Flexibility to work evenings and weekends, as required

Join our team as an Exhibition Coordinator and be a part of creating unforgettable experiences for our clients.