Conference Services Manager

If you are a highly motivated, organized, and customer-focused individual with a passion for event planning, we want to hear from you! Join our team and be a part of creating unforgettable experiences for our clients and their guests.

Job Title: Conference Services Manager

Location: Hauts-de-France, France

Employment Type: Part-time

Industry: Events Services

Company Overview: EventSphere Planners is a leading event planning and hospitality company that specializes in organizing and executing corporate conferences, meetings, and conventions for a variety of industries. Our team is dedicated to delivering exceptional service and creating memorable experiences for our clients and their guests.

Job Overview: As a Conference Services Manager, you will play a vital role in the success of our events by overseeing all aspects of conference planning and execution. You will work closely with clients, vendors, and our internal team to ensure that every event we host is seamless, efficient, and meets the highest standards of quality.

Key Responsibilities:

• Serve as the main point of contact for clients and lead all communication related to conference planning and execution.
• Develop and maintain strong relationships with clients to understand their event goals, needs, and preferences.
• Collaborate with the sales and marketing teams to create customized proposals and packages for clients.
• Conduct site visits and inspections to determine the best layout and design for the event space.
• Coordinate all logistics, including venue selection, transportation, accommodations, catering, audio/visual equipment, and other event-related services.
• Create and manage event budgets, ensuring all expenses are tracked and approved.
• Oversee the registration process, including managing online registration platforms, tracking attendee numbers, and managing waitlists.
• Develop and distribute event materials such as agendas, schedules, speaker bios, and other relevant information.
• Ensure that all event materials are delivered and set up on time and in accordance with client specifications.
• Supervise and train event staff, including conference coordinators and support staff.
• Manage any on-site issues or emergencies that may arise during the event.
• Conduct post-event evaluations and gather feedback from clients and attendees to continuously improve our services.

Qualifications:

• Bachelor's degree in Event Planning, Hospitality Management, or a related field.
• Minimum of 3-5 years of experience in event planning, preferably in the conference or hospitality industry.
• Strong project management skills with the ability to handle multiple tasks and prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to build and maintain relationships with clients and vendors.
• Detail-oriented with strong organizational skills.
• Proficient in event planning software and Microsoft Office Suite.
• Ability to work flexible hours, including evenings and weekends, to accommodate client needs.
• Knowledge of best practices in event planning and industry trends.
• Ability to work well under pressure and handle unexpected challenges with grace and professionalism.

We Offer:

• Competitive salary and benefits package.
• Opportunities for career growth and professional development.
• A dynamic and collaborative work environment.
• The chance to work on a wide range of exciting events and projects.

Apply now and let's plan some amazing events together!.