Conference Planner

If you are a detail-oriented and highly organized individual with a passion for event planning, we would love to hear from you.

Job Title: Conference Planner

Location: Waco, Texas, United States

Salary: USD: $120,000 - $200,000+ per year

Employment Type: Full-time

Industry: Event Planning/Management

Job Function: Planning/Coordination/Organizing

About the Company: Sciences of Limnology and Oceanography is a comprehensive field of study that delves into the intricacies of freshwater and marine ecosystems. It combines the disciplines of biology, chemistry, geology, and physics to understand the physical, chemical, and biological processes that shape these bodies of water.

Position Overview: We are seeking a highly organized and detail-oriented Conference Planner to join our growing team. As a Conference Planner, you will be responsible for planning and executing successful conferences for our clients. This is a fast-paced role that requires excellent project management skills, strong communication abilities, and the ability to handle multiple tasks simultaneously.

Key Responsibilities:

• Collaborate with clients to understand their conference objectives and requirements
• Develop detailed event proposals, including budget, timelines, and venue options
• Negotiate contracts with vendors, including hotels, caterers, and AV equipment providers
• Coordinate with speakers, sponsors, and attendees to ensure a smooth conference experience
• Plan and manage all aspects of the conference, including registration, logistics, and program development
• Oversee on-site event staff and volunteers, ensuring all tasks are completed on time and within budget
• Manage event budgets, track expenses, and provide regular financial reports to clients
• Evaluate the success of each conference and make recommendations for improvement
• Stay up-to-date with industry trends and best practices in conference planning

Requirements:

• Bachelor's degree in event planning, hospitality, or a related field
• Minimum of 2-3 years of experience in event planning or conference management
• Proven track record of planning and executing successful conferences for a variety of clients
• Strong project management skills, with the ability to prioritize and manage multiple tasks simultaneously
• Excellent communication and interpersonal skills, with the ability to work effectively with clients, vendors, and team members
• Proficiency in event management software and Microsoft Office Suite
• Willingness to work flexible hours, including evenings and weekends, to accommodate event schedules
• Ability to travel for on-site event management, if needed

Benefits:

• Competitive salary and benefits package
• Opportunities for professional development and career growth
• Work in a dynamic and collaborative team environment
• Plan and execute conferences for a diverse range of clients and industries

Join our team as a Conference Planner and help us create memorable and successful conferences for our clients.