Executive Assistant

Why Work with Us? At Civic Admin Administration, we value our employees and strive to create a positive and inclusive work environment. We offer competitive compensation, comprehensive benefits, and opportunities for growth and development. As an Executive Assistant, you will have the opportunity to work closely with our executive team and make a significant impact on the success of our company.

Job Title: Executive Assistant

Job Type: Part-time

Location: Bikenibeu, Kiribati

Salary: Competitive

About the Company: Civic Admin Administration is a leading Administration company that is committed to providing high-quality products/services to its clients. Our team is composed of dedicated and passionate individuals who are driven to achieve excellence in everything that they do. As we continue to grow and expand, we are looking for a dynamic Executive Assistant to join our team.

Job Overview: We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to our executive team. The ideal candidate will have exceptional communication skills, high attention to detail, and the ability to handle a wide range of tasks in a fast-paced environment. The Executive Assistant will be responsible for managing the executive's schedule, coordinating meetings, and handling various administrative tasks to ensure the smooth operation of the company.

Key Responsibilities:

• Manage the executive's calendar and schedule appointments and meetings
• Coordinate and schedule travel arrangements, including flights, accommodations, and transportation
• Prepare and organize documents, presentations, and reports for meetings
• Screen and respond to emails, calls, and messages on behalf of the executive
• Attend meetings and take minutes as needed
• Handle confidential and sensitive information with the utmost discretion
• Prepare expense reports and track spending
• Manage and prioritize multiple tasks with competing deadlines
• Conduct research and compile data for various projects
• Liaise with internal and external stakeholders, including clients, vendors, and partners

Qualifications:

• Bachelor's degree in Business Administration or related field
• Proven experience as an Executive Assistant or similar role
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite and other relevant software
• Strong organizational and time-management skills
• Ability to work independently and as part of a team
• High level of professionalism and discretion
• Strong problem-solving and decision-making abilities
• Ability to handle multiple tasks and prioritize effectively
• Flexibility to work outside of regular business hours when needed

If you are a highly organized and proactive individual with a passion for supporting others, we want to hear from you! Apply now and become part of our dynamic team.