Event Coordinator

Sciences of Limnology and Oceanography offers a competitive salary and benefits package, as well as opportunities for professional development and growth. If you are a highly organized and detail-oriented individual with a passion for event planning, we would love to hear from you!Sciences of Limnology and Oceanography is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Join our team and be a part of creating unforgettable events that leave a lasting impression on our clients and guests.

Job Title: Event Coordinator

Job Type: Full-time

Location: Waco, Texas, United States

Salary: USD: $40,000 - $70,000 per year (base salary + commission)

Sciences of Limnology and Oceanography is seeking an experienced Event Coordinator to join our dynamic team. As an Event Coordinator, you will be responsible for managing and organizing events from conception to execution. This position requires a highly motivated individual with exceptional organizational skills and a strong attention to detail.

Key Responsibilities:

• Plan, organize, and execute events such as conferences, seminars, product launches, and corporate parties.
• Develop event concepts, themes, and timelines in collaboration with the marketing and sales teams.
• Source and negotiate with vendors for event-related services, including catering, audio-visual equipment, and event decorations.
• Create and manage event budgets, ensuring cost-effective solutions are utilized.
• Coordinate event logistics, including venue selection, transportation, and accommodations for guests and speakers.
• Create and distribute event invitations and manage RSVPs.
• Develop and manage event registration systems and databases.
• Manage event registration and check-in process, ensuring a smooth and efficient experience for attendees.
• Work closely with the marketing team to develop event marketing strategies and promotional materials.
• Collaborate with the design team to create event branding and signage.
• Manage on-site event operations, including set-up, registration, and troubleshooting.
• Oversee event staff, including volunteers and temporary workers.
• Conduct post-event evaluations and provide recommendations for future events.
• Maintain strong relationships with event sponsors and partners.
• Keep up-to-date with industry trends and best practices in event management.

Qualifications:

• Bachelor's degree in event management, marketing, or a related field.
• Minimum of 3 years of experience in event planning and coordination.
• Proven track record of successfully managing events from start to finish.
• Excellent project management and organizational skills.
• Strong attention to detail and ability to multitask in a fast-paced environment.
• Excellent interpersonal and communication skills.
• Proficient in event management software and Microsoft Office.
• Ability to work flexible hours, including evenings and weekends.
• Ability to travel for events as needed.

Apply now to become our next Event Coordinator!.