Facilities Support Specialist

We are looking for a self-motivated and dedicated Facilities Support Specialist to join our dynamic team.

Position: Facilities Support Specialist

Overview: We are seeking a highly organized and detail-oriented Facilities Support Specialist to join our team. As the Facilities Support Specialist, you will be responsible for assisting in the coordination and management of all facility-related activities to ensure a safe and efficient work environment for our employees. This position requires strong communication skills, the ability to multitask, and a proactive mindset.

Key Responsibilities:

• Handle day-to-day facility operations, including but not limited to maintenance requests, vendor management, and space planning.
• Conduct regular facility inspections to identify and resolve any potential safety hazards or maintenance issues.
• Coordinate with external vendors to schedule and oversee repairs, installations, and maintenance of facility equipment.
• Maintain accurate records and documentation of all facility-related activities, expenses, and contracts.
• Serve as the primary point of contact for all facility-related inquiries and requests.
• Monitor and track inventory levels of office and kitchen supplies, and place orders as needed.
• Assist with the planning and execution of company events and meetings, including room setup and catering arrangements.
• Collaborate with the HR team to ensure a smooth onboarding process for new employees, including setting up workstations and access to facilities.
• Manage the security and access control systems for the facility.
• Develop and implement facility policies and procedures to ensure compliance with local and federal regulations.
• Stay up-to-date on industry trends and best practices in facilities management to continuously improve processes and procedures.

Qualifications:

• Bachelor's degree in Facilities Management, Business Administration, or related field preferred.
• Minimum of 3 years of experience in facilities management or a similar role.
• Strong knowledge of building systems, including HVAC, plumbing, and electrical.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Proven experience in vendor management and contract negotiations.
• Ability to work independently and in a team environment.
• Proficient in Microsoft Office and facility management software.
• Excellent communication skills, both written and verbal.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

If you have a passion for creating a safe and efficient workplace, we would love to hear from you!.