Legislative Office Manager

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you are a self-motivated and highly organized individual with a passion for legislative processes and procedures, we encourage you to apply for the role of Legislative Office Manager.

Job Title: Legislative Office Manager

Location: Qormi, Malta

Position Type: Full-time

Salary: Market rate

Overview: We are seeking a highly organized and detail-oriented Legislative Office Manager to join our team. As the Legislative Office Manager, you will play a crucial role in managing the day-to-day operations of our legislative office. This is a fast-paced and dynamic work environment, and we are looking for someone who can thrive in a high-pressure environment and handle multiple tasks simultaneously.

Key Responsibilities:

• Manage the daily operations of the legislative office, including scheduling appointments, managing incoming and outgoing correspondence, and maintaining office supplies and equipment.
• Serve as the primary point of contact for all communication within the office, including phone calls, emails, and in-person inquiries. This includes responding to inquiries in a timely and professional manner.
• Coordinate and manage the legislative calendar, including arranging meetings, hearings, and other events. This may involve working closely with other departments and external stakeholders.
• Prepare and maintain a variety of documents, including reports, presentations, and meeting minutes. This will require strong writing and proofreading skills.
• Assist with research and analysis projects related to legislative issues and policies.
• Manage the office budget, including tracking expenses, processing invoices, and maintaining financial records.
• Supervise and train administrative staff, ensuring that they are performing their duties effectively and efficiently.
• Act as a liaison between the legislative office and external stakeholders, including government agencies, community organizations, and the public.

Qualifications:

• Bachelor's degree in Political Science, Public Administration, or a related field.
• At least 3 years of experience working in a legislative office, government agency, or related field.
• Strong knowledge of legislative processes and procedures.
• Excellent communication skills, both written and verbal.
• Highly organized with exceptional attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Proficient in Microsoft Office Suite and other relevant software.
• Previous experience managing a team is preferred.
• Ability to work independently and collaboratively in a fast-paced and high-pressure environment.
• Strong interpersonal skills and the ability to maintain positive relationships with a diverse range of individuals.

We offer a competitive salary and benefits package, as well as opportunities for professional development and growth within our organization.