Event Coordinator

If you are passionate about event planning and have a strong track record of delivering successful events, we encourage you to apply for the position of Event Coordinator at ASME.

Job Title: Event Coordinator

Company: ASME

Location: New York, New York, United States

Employment Type: Part-time

Industry: Hospitality

About the Company: ASME, also known as the American Society of Mechanical Engineers, is a professional association that focuses on promoting and enhancing the field of mechanical engineering.

Job Overview: We are seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning, organizing, and executing successful events for our clients. You will work closely with our clients to understand their event goals and deliver exceptional events that meet and exceed their expectations. The ideal candidate will have a passion for event planning, excellent communication and project management skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

• Collaborate with clients to understand their event objectives, budget, and timeline.
• Plan and coordinate all aspects of events including but not limited to venue selection, catering, transportation, audio/visual equipment, and entertainment.
• Create detailed event proposals, budgets, and timelines.
• Negotiate contracts with vendors and suppliers to ensure the best possible rates.
• Oversee event set-up, execution, and breakdown.
• Manage event registration and attendee list.
• Coordinate with marketing team to promote events and maintain event website.
• Communicate event updates and details to clients and attendees.
• Conduct post-event evaluations and create reports on event success.
• Stay up-to-date with industry trends and best practices in event planning.

Requirements:

• Bachelor's degree in Event Management, Marketing, Hospitality, or a related field.
• Proven experience as an Event Coordinator or similar role.
• Strong project management and organizational skills.
• Excellent communication and interpersonal skills.
• Advanced negotiation and vendor management skills.
• Ability to work under pressure and meet tight deadlines.
• Proficient in event planning software and Microsoft Office Suite.
• Flexibility to work evenings and weekends as required.

Benefits:

• Health Insurance, Retirement, Vacation Time

Join our dynamic team and be a part of creating unforgettable experiences for our clients.