Office Coordinator

With your strong organizational skills and attention to detail, you will be an integral part of our team. We offer a competitive salary and benefits package, as well as opportunities for growth and development within the company. If you are a proactive and motivated individual with a passion for organization and teamwork, we encourage you to apply for the Office Coordinator position.

Job Title: Office Coordinator

Job Type: Contract to hire

Location: Rakvere, Estonia

Salary: Market rate

About the Job: We are seeking an organized and detail-oriented Office Coordinator to join our team. As the Office Coordinator, you will be responsible for managing the day-to-day operations of our office and ensuring it runs smoothly. You will play a crucial role in maintaining a positive and productive work environment for our employees.

Key Responsibilities:

• Oversee the daily operations of the office, including maintaining office supplies, equipment, and facilities
• Manage and maintain office budget, including tracking expenses and approving invoices
• Serve as the first point of contact for all visitors and incoming calls, providing excellent customer service and directing inquiries to the appropriate person
• Coordinate and schedule meetings, appointments, and travel arrangements for employees
• Maintain office calendar and ensure timely completion of tasks and deadlines
• Prepare and edit correspondence, communications, presentations, and other documents
• Assist in planning and organizing company events and meetings
• Collaborate with department heads to ensure smooth communication and workflow between teams
• Assist with HR tasks, including onboarding new employees, maintaining employee records, and organizing employee benefits
• Oversee office maintenance and repairs, including coordinating with vendors and contractors as needed
• Ensure compliance with company policies and procedures, as well as health and safety regulations
• Continuously improve office processes and procedures to increase efficiency and productivity
• Handle sensitive and confidential information with discretion and professionalism

Qualifications:

• Bachelor's degree in Business Administration or related field
• Minimum of 2 years of experience in an office coordinator or administrative role
• Excellent organizational and time-management skills
• Strong attention to detail and ability to multitask
• Proficient in Microsoft Office and Google Suite
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Knowledge of office management systems and procedures
• Familiarity with HR processes and procedures is a plus

We look forward to hearing from you!.