Administrative Assistant

We offer a competitive salary and benefits package, as well as a dynamic and supportive work environment.

Job Title: Administrative Assistant

Location: Nova Scotia, Canada

Employment Type: Contract

Salary: DOE

We are currently seeking a highly motivated and organized Administrative Assistant to join our team. In this role, the successful candidate will provide administrative support to our company's key executives and departments. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Manage the calendar and schedule appointments for executives, ensuring their time is optimized and conflicts are avoided
• Answer and direct phone calls in a timely and professional manner
• Monitor and respond to emails and correspondence
• Prepare and edit various documents, including memos, presentations, reports, and spreadsheets
• Organize and maintain physical and electronic files and records
• Make travel arrangements and coordinate logistics for business trips
• Assist with event planning and coordination
• Order and maintain office supplies and equipment
• Greet and assist visitors and clients in a friendly and professional manner
• Coordinate meetings and conference calls, including setting up conference rooms and arranging for catering
• Collaborate with other administrative staff to ensure smooth operations of the office

Requirements:

• High school diploma or equivalent; college degree preferred
• Minimum of 2 years of experience in an administrative role
• Proficient in Microsoft Office suite and other relevant software
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Ability to handle confidential information with discretion
• Proactive and able to anticipate needs and take initiative
• A positive attitude and the ability to work well in a team environment
• Strong attention to detail and accuracy
• Ability to prioritize and multitask in a fast-paced environment

If you are a self-starter with a passion for providing exceptional administrative support, we encourage you to apply for this exciting opportunity.